Netherfield Dental Practice takes great care to protect the personal data we hold for our patients in line with the requirements of the General Data Protection Regulation (GDPR).
The purpose of collecting and storing personal data about our patients is to ensure we can:
The personal data we process (processing includes obtaining the information, using it, storing it, securing it, disclosing it, and destroying it) for our patients includes:
We keep an inventory of personal data we hold on our patients and this is available for patients on request. A list of personal information held is also included in our Privacy Notice that is given to all patients.
The information we collect, and store will not be disclosed to anyone who does not need to see it.
We will share our patients’ personal information with third parties when required by law or to enable us to deliver a service to them or where we have another legitimate reason for doing so. Third parties we may share patients’ personal information with may include:
We may also share personal information where we consider it to be in a patient’s best interest or if we have reason to believe an individual may be at risk of harm or abuse.
Under the GDPR and the Data Protection Act 2018 all individuals who have personal information held about them have the following personal privacy rights:
Patients who wish to have inaccuracies deleted or to have information erased must speak to the dentist who provided or provides their care.
The GDPR requires us to state the legal basis upon which we process all personal data for our patients and it requires us to inform our patients of the legal basis on which we process their personal data. This is clearly stated in our privacy notice that is given to all patients.
The legal bases for recording individual types of data are recorded in our patient personal data inventory. This is available for all patients to see on request.
The legal basis on which we process personal information for our private patients is to gain consent.
The legal basis on which we process personal information for our payment plan patients is to gain consent.
The legal basis on which we process personal information for our NHS patients is to gain consent.
All individuals who have personal data held about them have a right to object to their personal data being subjected to automated decision making.
Patients will always be asked to give specific, informed, verifiable, opt in consent for any processes involving automated decision making.
Netherfield Dental Practice always obtains specific, unambiguous opt in consent from all patients to whom we send direct marketing information. On the clinipad forms.
We also obtain specific, unambiguous, opt in consent from our patients for. For a new patient, we obtain consent for these things when the patient first attends the practice. For an existing patient, we ask the patient for consent when they attend for their recall appointment or for a treatment appointment. We refresh this consent annually when the patient completes a new medical history proforma.
Patients who have given their opt in consent have a right to withdraw their consent at any time. Patients are advised of their right to withdraw their consent for anything they wish to withdraw from in our privacy notice.
This practice retains dental records and orthodontic study models while the patient is a patient of the practice and after they cease to be a patient, for at least eleven years, or for children until age 25, whichever is the longer.
All individuals who have personal data held about them have a right to complain. All complaints concerning personal data should be made in person or in writing to Dionne Hannah All complaints will be dealt with in line with the practice complaints policy and procedures.
Patients’ personal data is not transferred outside the EU.
This policy and relevant procedures will be reviewed annually and are due for review on 23.02.2022 or prior to this date in accordance with new guidance or legislative changes.